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Lead Program Assistant & Office Manager

Ojai Valley Birth Resource & Family Support / Nan Tolbert Nurturing Center

The Lead Program Assistant / Office Manager supports operations and program execution for the Ojai Valley Birth Resource & Family Support / Nan Tolbert Nurturing Center (NTNC).  This position works in close partnership with the Executive Director and Director of Family Services to enable programs and financial and administrative processes across the organization.  The successful candidate will be a self-starter, with strong attention to detail and proactive communication skills.  

This is a position with potential for growth in the organization should the candidate be looking for future opportunities in nonprofit leadership.

About The Nan Tolbert Nurturing Center:

The Nan Tolbert Nurturing Center is dedicated to supporting secure beginnings in all families with children 0-5 regardless of ability to pay, by nurturing the earliest relationships, where our deepest patterns are set.

We are dedicated to the nurture of children pre-birth to five, through inspiring partnerships and community resources that address pre and postnatal well-being, infant / toddler development, and parent education and support. In partnership with parents, health professionals, educators and the community, we create opportunities to connect, to explore, and to engage directly in the development of healthy approaches to early childhood education.

The Nan Tolbert Nurturing Center is designed as a responsive environment where parents can be present with their babies or toddlers who initiate and extend their own self-mastered exploration and discovery through play.  Please see our website for more details on our mission, vision and the services we provide.

Key Responsibilities

  • Support the Directors in managing program, organizational and financial plans with the Board of Directors and staff
  • Support administrative processes including maintaining organized electronic files, supporting contractor invoice submission to bookkeeping, logging participant data and feedback for program leaders, and board and committee administrative support
  • Support the Director of Family Services in defining workshop schedules, quarterly class schedules and registration and outreach plans to support class and workshop participation and enrollment
  • Implement data management and governance practices to ensure cohesive, organized data that enables the organization to apply for and validate grants, fundraising and improved clinical and program outcomes
  • Work as a member of the staff team, partnering with program leaders as needed to support program effectiveness and services to families
  • Other responsibilities as assigned/agreed

Qualifications

BA or professional experience as an Office Manager, Program Assistant, Executive Assistant, or in nonprofit management, administration, accounting, professional services, customer service or otherwise related field, or commensurate experience

Little Green Light database management and equivalent a plus

Quickbooks or similar financial software experience a plus

Bilingual skills a plus

Fundraising experience a plus

Demonstrated operational and project management skills

Strong oral and written communication skills

Computer literate, with knowledge of standard applications including comfort with the use of email, Word, Excel, PowerPoint and other applications as appropriate

Compensation

Part-time position, estimated range $15-$25 per hour commensurate with experience

The Nan Tolbert Nurturing Center is an Equal Opportunity Employer

To apply for this position please send resume and cover letter detailing your experience to applications@nantolbert.org, and include the words “Lead Program Assistant / Office Manager” in the subject line

 

Executive Director

Ojai Valley Birth Resource & Family Support / Nan Tolbert Nurturing Center

The Executive Director is the fundraising and strategy leader for the Ojai Valley Birth Resource & Family Support / Nan Tolbert Nurturing Center (NTNC).  This position is responsible to maintain and promote the spirit of the organization as well as for the organization’s operational excellence and financial stability.  The successful candidate will be a strong program manager and team leader, have excellent communication and collaboration skills, be comfortable with donor cultivation, and be passionate about the role of the family and parent/child attachment as critical to strong communities.

About The Nan Tolbert Nurturing Center:

The Nan Tolbert Nurturing Center is dedicated to supporting secure beginnings in all families with children 0-5 regardless of ability to pay, by nurturing the earliest relationships, where our deepest patterns are set.

We are dedicated to the nurture of children pre-birth to five, through inspiring partnerships and community resources that address pre and post-natal well-being, infant/ toddler development, and parent education and support. In partnership with parents, health professionals, educators and the community, we create opportunities to connect, to explore, and to engage directly in the development of healthy approaches to early childhood education.

The Nan Tolbert Nurturing Center is designed as a responsive environment where parents can be present with their babies or toddlers who initiate and extend their own self-mastered exploration and discovery through play.  Please see our website for more details on our mission, vision and the services we provide.

Key Responsibilities of the Executive Director  

  • Lead fundraising efforts for the organization. Cultivate donor relationships and lead, coach and participate fully in fundraising efforts including major giving, grants and foundation/corporate strategies
  • Help hire, coach, and develop staff for various positions within the organization.  Comfort with contracts and payments of the staff
  • Have a deep understanding of the needs of the programs and families which NTNC serves
  • Develop program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the Board
  • Provide operational leadership in the areas of finance, program management, fundraising execution, budget authorization, facilities, hiring and management of staff and contractors
  • Oversee office record keeping and documentation requirements, including grants administration files, program utilization files, client records and financial documents
  • Provide leadership in data management and governance practices to ensure cohesive, organized data that enables the organization to apply for and validate grants, fundraising and improved clinical and program outcomes
  • Ensure that the  Board are kept appropriately informed as to the financial and operational health of the organization and any key operational decision-making facing the Board
  • Form Partnerships and Coalition development with other local organizations to help further the mission of NTNC
  • Supervise the administrative positions of the organization, including the office manager, fundraising contractors and finance contractor
  • Maintain a climate that attracts, keeps, and motivates a diverse staff of top quality people
  • Support the Clinical Director in establishing efficient tools and processes for clinical intake and client data to reduce administrative burden while appropriately protecting the outcomes and confidentiality for clients
  • Other responsibilities as assigned/agreed

Qualifications

BA or professional experience in nonprofit management, organizational leadership, fundraising, finance, business or otherwise related field, or commensurate experience

Experience in non-profit management and finance, preferably with an education or health services organization or a child development organization

Demonstrated operational and project management skills

Outstanding oral and written communication skills; Bilingual highly preferred

Computer literate, with knowledge of standard applications including comfort with the use of email, Word, Excel, PowerPoint and other applications as appropriate

Experience in grant writing or grant administration preferred

Compensation

Commensurate with experience

The Nan Tolbert Nurturing Center is an Equal Opportunity Employer

To apply for this position please send resume and cover letter detailing your experience to applications@nantolbert.org